Your home page
Where the app opens: your recent forms, what needs your attention, and the assistant that follows you through the app.
Formbear opens on Home, a short briefing rather than a dashboard: a 30-day chart of responses per day, the forms you edited most recently, and a Needs attention list when there is something to look at. The assistant floats at the bottom of every page. The full list of forms, with rename, duplicate, and delete, lives under Forms.
Needs attention
The list is computed from your data, with no AI involved, so it costs nothing and is always current. It shows, in priority order:
- Unread responses: completed responses a form has received since you last opened its Results tab. Unread is per person: opening Results marks a form as read for you only, and a form you have never opened counts from the day you joined the workspace.
- Unpublished changes: a published form whose draft was edited two weeks ago or more and never published again.
- Closed forms: a published form that closed on its own, on its scheduled date or by reaching its response limit. A form you closed yourself is not listed.
- Idle drafts: a draft with questions that has not been touched for two weeks or more.
- Quiet forms: a form that has been live for a month or more with no visits or responses in the last 30 days.
- Workspace housekeeping (owners and admins): invitations waiting to be accepted, a custom domain waiting for DNS verification, and a nearly spent monthly AI allowance.
Each row leads where the item is acted on. Rows about a form also carry the quick actions from the Forms list: hover to delete it in place, or open the more menu to rename, duplicate, open its results, or delete it.
When nothing qualifies, the section is not shown at all.
The assistant
The input floating at the bottom of the page is the assistant. Ask a question about your workspace, such as “What needs my attention?”, “How did my forms do this week?”, or “Which of my forms are about feedback?”, and the conversation opens in a panel on the right, where it answers in a few lines and shows the forms it names as cards you can click into. Describe a form to create and it builds a draft and opens the editor; Generate in the New form menu opens this same panel. See Generate forms with AI.
The panel stays open while you move around the app, and the thread comes with you. On a form’s pages a chip above the input shows the form the assistant can see, so “this form” means that one. The spark button in the top bar opens or closes the panel from anywhere, including the editor, where suggested changes land straight on the canvas.
It answers from the same numbers the app shows: your forms and their status, per-question summaries of responses, traffic analytics, version history, the attention list above, and these docs. It never reads your individual responses, and it only summarizes a form once it has at least 3 completed responses.